How to use TSDIS

Signing in

• Your account is created by the TSDIS Operations Unit. You'll receive a one-time password; change it under your name (top right) → My account after you first sign in.
• If you set up two-step sign-in (an authenticator app on your phone), TSDIS asks for the 6-digit code after your password. Administrators must use it.
• After 5 wrong attempts the account locks for 15 minutes. If you're locked out or have lost your phone, contact the Operations Unit; they can reset it.

Submitting data

1. Go to Submit data and open your dataset (or click Submit next to it on your Home page).
2. Prepare your file. The easiest way is the Excel template on the dataset page: it has the right columns, a drop-down list wherever there's a fixed choice, and a note under each column saying what goes in it. Your own spreadsheet layout also works.
3. Upload it. Excel (.xlsx) and CSV both work. If your columns are named differently, TSDIS shows you how it has matched them; check, change any that are wrong, and confirm.
4. Read the result. TSDIS checks every row. If all rows are fine, the data is accepted straight away. If any row has a problem, nothing is stored yet and TSDIS tells you exactly what to fix.

Only one record? Use Enter a single record on the dataset page. Catching up on several past months? Use Upload several past periods at once.

Fixing a file that wasn't accepted

A file is accepted only when every row passes, so a table never ends up half-loaded.

1. On the result page (or your Home page), click Download problems. You get your own rows back with a last column saying what's wrong with each one.
2. Fix those rows in your file. The most common problems:
   • Required value missing: a column marked REQUIRED is empty.
   • Not a number: remove units or text like "K" or "approx." from number columns.
   • Date format: use the date format in the template (e.g. 2026-03-31).
   • Not one of the allowed values: pick from the template's drop-down list.
3. Delete the "TSDIS problems" column, save, and upload the whole file again.

"Please double-check" notes are only warnings, for example a figure much larger than usual (often a units mistake such as kina vs thousands of kina). They never stop a file being accepted.

Deadlines

Each dataset has a reporting schedule (monthly, quarterly or yearly). Your Home page shows what's Due soon (within 7 days) and what's Overdue. TSDIS can also email a reminder before the deadline. A period counts as submitted once a file for it has been accepted.

The data quality score

Every month each agency's submissions get a score out of 100, from five checks:

• Timeliness: the share of due submissions that arrived on time.
• Completeness: the share of required values that were filled in.
• Accuracy: the share of values of the right kind (a number where a number belongs), in range, and in the right format.
• Consistency: the share of values taken from the allowed lists, in columns that match the dataset.
• Uniqueness: the share of records that aren't duplicates.

The sector aims for 70 or above. An agency below that for two months in a row is offered support by the Operations Unit. It's help, not a penalty.

Indicators and reports

• MTTP3 indicators: the 44 Medium Term Transport Plan 3 monitoring indicators (23 on project progress, 21 on outcomes), worked out automatically from submitted data.
• National indicators: the 38 MTDP IV transport indicators, shown against their 2023–2027 targets as on track, monitor or off track.
• Reports: download the MRE indicator report as a Word document, ready to edit. Reports are marked DRAFT until the MRE Division endorses them.

What the words mean

Dataset

One kind of information an agency sends, like a vessel register or a project list.

Accepted

The file passed every check and its records are now in TSDIS.

Not accepted

At least one row had a problem, so nothing from that file was stored. Fix and upload again.

MRE

Monitoring, Reporting and Evaluation: the Department's division that reports on sector performance.

MTTP3 / MTDP IV

The Medium Term Transport Plan 3 and the Medium Term Development Plan IV, whose indicators TSDIS tracks.

Classification

How sensitive a dataset is: public, internal, restricted or confidential. It controls who can see it.

Data Champion

The person in each agency responsible for its TSDIS submissions.

Who to contact

TSDIS Operations Unit, Department of Transport: accounts, access, deadlines, adding or changing datasets, and anything that isn't working. Your agency's Data Champion can also help with what to submit and when.